Tana Outliner

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Everything you need to know about Tana, the collaborative workspace for documents, tasks, AI, and structured data.

Meetings and chat

MeetingsTana meetings combine video calls, real-time transcription, and AI-powered outcome extraction in one place.

TodayToday is your default daily view in Tana, combining meetings, pinned work, and an Ask or Capture bar scoped to the day.

AI chatChat with AI on your own, or bring AI into a conversation with teammates by @mentioning it.

ProposalsAI in Tana never changes your content without approval.

ArtifactsArtifacts are AI-generated visual documents that turn conversations into presentation-ready material.

Work in Tana

NotesNotes are the default document type in Tana for writing, thinking, and capturing information.

TasksTasks in Tana are documents with a state and an assignee.

Spaces and sharingSpaces group related content in Tana with their own members and AI personality. Access inherits from organization to space to document.

CanvasCanvas is an infinite whiteboard in Tana for visual thinking.

InterfaceTana's interface is built around a flat sidebar, a create menu, quick chat, search, and an activity feed.

AppsTana runs on the web and as a desktop app, all syncing in real time.

Agents and extensions

TypesTypes are schemas you define to give documents structured fields.

SkillsSkills are reusable AI instructions you create once and use everywhere.

IntegrationsIntegrations connect Tana to the tools your team already uses.

MCPTana provides a Model Context Protocol (MCP) server so external AI agents can read and write your workspace.

Keyboard shortcutsEvery shortcut in Tana, including keyboard shortcuts and text input shortcuts. Organized by feature area, with the correct keys for your operating system.

What's new

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NewVoice agent: choose your agent, voice, and language. You can now start a voice session with any custom agent. Each agent gets one of seven distinct voice profiles automatically, and the English-only constraint is gone. The start/stop control moved to the meeting toolbar, with a new animation that reacts to speech. "Hey Tana" works with multiple participants without collisions.
NewVoice sessions on the agent panel. Custom agents get a Voice sessions section with a Start button that creates a fresh event pre-set to that agent and drops you into the call. Recent voice sessions show up as a list, deduped per event, so you can jump back into one.
NewPick the voice for an agent. The agent Customize panel adds a Voice picker with seven distinct voices: Cove, Wren, Ivy, Sage, Pip, Finn, and Slate. Newly created agents get a random voice so two agents are unlikely to sound the same.

NewA voice agent greets you in the welcome meeting. When you finish onboarding and land in the welcome meeting, a dedicated voice agent greets you and runs a guided first-conversation, with a free-form branch if you would rather just talk. It can generate an illustrated storyboard artifact from what you discussed.
NewBuild your own agent, just by describing it. Tell the AI what you need: "I want an agent that preps me for every meeting by pulling context on the people I'm meeting with." Tana builds the agent. Adjust it the same way: just talk to it. You can do this in chat or by voice, and set it to run on a schedule so it works while you sleep. To create an agent, click the pencil button at the top of the sidebar.
NewAttach files and images straight from chat. Ask the AI to attach a PDF or image to a document and it places it right where it belongs, rendered as a clickable card. Because the AI sees the full image (text, layout, and visuals), it works well for pulling text out of screenshots, photos of documents, and handwritten notes. Files up to 50 MB are supported, the first read of a PDF caches a summary for faster follow-up questions, and the AI reads the content on demand when you ask rather than permanently indexing it into the document.